Construcciones Yamaro: Disconnected systems turn progress claims into construction delays

Despite the push for smarter, faster construction, many project teams still rely on outdated, disconnected systems to manage progress claims. Spreadsheets, email threads and manual handoffs between commercial and finance teams remain the norm – creating friction, delaying payments and increasing risk.
But it does not have to be this way.
Payapps integrates directly with construction enterprise resource planning (ERP) systems like Jobpac, Access Coins and Cheops, streamlining how progress claims are submitted, assessed and approved. This level of integration helps reduce disputes, improve visibility across teams and automate compliance tracking – turning a traditionally painful process into one that supports collaboration and project momentum.
Manual processes still dominate progress claims
According to two recent reports from Payapps, nearly 41 per cent of finance teams and 26 per cent of quantity surveyors and contract administrators still use spreadsheets or manual tools to manage progress claims. This reliance on outdated processes is not just inefficient – it is introducing risks, compliance challenges and unnecessary tension between internal teams and subcontractors.
The integration advantage
Many in the industry aren’t aware that Payapps integrates with construction ERPs. Integration removes the need to manually rekey claim data or chase down approvals across disconnected systems. Instead, it enables a single source of truth, better collaboration between departments and real-time visibility of payment workflows.
In fact, 48 per cent of finance professionals want better integration between their construction ERP, accounting and project management software – a signal that the current patchwork of tools is not delivering the streamlined experience they need.
Research also shows that integrated teams using Payapps experience 54 per cent fewer subcontractor disputes. They are also less likely to miss Security of Payment Act (SOPA) or Construction Contracts Act payment deadlines and report time savings on compliance administration.
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Why it matters
Manual workarounds have become so embedded in construction workflows that they are often seen as normal. But this “just how we do it” mindset is holding teams back.
Spreadsheets, emails and disconnected approval processes may feel familiar – but they create version control issues, delays and compliance risks. In fact, 37 per cent of finance professionals say they are dissatisfied with how progress claims are currently managed, and one in four quantity surveyors and contract administrators spend more than 10 hours a week on repetitive administration.
By continuing with manual methods, teams risk increased disputes, slower payments and reduced productivity – at a time when the industry can least afford it.
Building together
With Payapps and construction ERP integration, project teams can:
- Eliminate duplicate data entry
- Streamline collaboration between finance and commercial roles
- Gain real-time visibility of claim status and due dates
- Automate audit trails and SOPA compliance
- Reduce disputes and payment delays
- Free up time for higher-value tasks like pricing, forecasting and stakeholder engagement
And the results speak for themselves:
- 84 per cent of users say they are satisfied or very satisfied with how Payapps manages their progress claims
- Only 14.69 per cent of Payapps users spend more than 10 hours on administration, compared with 36.36 per cent of those without specialised software
- 81 per cent say Payapps makes it easier to comply with SOPA payment obligations
As project demands grow, construction businesses that modernise their progress claim workflows are positioned to gain an advantage. Integration is not just about automation – it is about enabling teams to work smarter, not harder.
Discover how Payapps connects with construction ERPs to simplify submitting and assessing progress claims and improve collaboration across projects.
The post Disconnected systems turn progress claims into construction delays appeared first on Inside Construction.
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